How to Write a Christmas Letter to Employees

When it comes to Christmas employee rewards, sometimes the simplest gestures mean the most. Writing a letter is not only a free approach to saying thanks for another year of hard work, but it also appeals to individuality and inspires rewarding managers to acknowledge everyone’s specific achievements.

The 10 Best Reasons to Reward Employees

Meaningful reward is all about creating an emotional connection, and we already know that recognising success can reinforce desired behaviours, improve working relationships and forge two way loyalty – so even without a tangible gift, a reward letter is a great way to meaningfully reward at Christmas.

We recommend using company headed paper or mocking up a special Christmas letterhead and envelope – if you’re keeping costs low this year, it’s easy to manage in-house. If you pair your letters with a Christmas reward program, Simply Thank You can collate and send your letters along with Christmas-wrapped gifts.

Not sure how to get started? Our reward experts have come up with a 5 step guide to writing a great Christmas letter to employees, with an example below.

  1. Start every letter with a name
    It might seem an obvious point, but sending an entire team the same reward letter is a surefire way to get backs up. Write everyone their own letter, and start all of them with a name – to reinforce ownership over their achievements, and identify that the letter is especially for them, not printed in reams and sent by the hundreds.
  2. Say thanks
    Christmas recognition is a great opportunity to say thanks for the hard work over the last year, so open with an expression of gratitude and relate it to something personal about your recipient -- thanks for being a great leader, thanks for pushing yourself to keep learning, thanks for working those weekends, for example.
  3. Identify specific achievements from the year
    It's important to include a reasonably detailed description of the behaviours you want to see repeated -- just saying thanks for showing up every day over the last year is a bit vague for a reward letter. If you're struggling for inspiration for a particular individual, ask colleagues about a moment they've felt inspired by that person over the last year -- you're bound to discover success stories you might otherwise have missed.
  4. Reference families and holiday celebrations
    Christmas rewards are for sharing with family, and a letter of recognition will be no different. Make it extra personal to the individual by referencing their other half, children, pets, hobbies, holiday plans... the list goes on -- a great way to show you've really thought about their lifestyle and delight the people in their life.
  5. Include a sincere sign off
    A Christmas recognition letter doesn't have to be long, but it does need to be sincere! Keep it to a few paragraphs that get straight to the point, and come to natural close by reiterating the main message: you really appreciate their contribution, and wish them happy, relaxing holidays with their loved ones. Sign off with a forename or team name, and claim extra points for handwritten signatures.

20th December 2017
Thanks for all your hard work in 2017! You're a true rising star. I know the team has really benefitted from having you on board this year, and your contributions to the animation project for XYZ Company were a great display of taking our creative ideas up a level. Steve has mentioned how inspiring it was for everyone in Graphics, so I wanted to say thanks again.

I wanted to reward your contributions this year with the enclosed e-Code, which you can use to select a gift from the MNO Co. rewards portal at www.mnorewards.co -- just use the 16 digit code to log in and browse the catalogue.

Here's to a great Christmas (and delayed Thanksgiving!); I hope you enjoy your time back over in the States with John and your family, and get to see some snow in Connecticut. Keep up the great work -- I look forward to seeing the creative flair you bring to your next project.
Best regards,
Sarah

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